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Job ID: JR0092761
Job Category: General
Primary Location: Bangalore, KA IN
Other Locations:
Job Type: Experienced Hire

Administrative Assistant

Job Description
Support office administration with associated tasks (ordering office supplies, food orders, travel, expenses, onsite needs). Duties include calendar management for one or more managers, efficient in booking domestic/international travel and managing expenses. Handle request from team associated with shifting priorities and deadlines. Plan and organize meetings and off sites; prepare agendas, coordinate logistics. Maintain Divisional organizational charts, phone distribution list and divisional logistic needs. Support office administration with associated tasks. Admin will also assist in coordinating activities across the organization, events, conferences, F2F etc. This also requires a strong accuracy/attention to detail skillset in managing busy schedules and continue taking the initiative to manage logistics while managers are traveling.Tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc. admin will also assist in coordinating activities across the organization, events, conferences, F2F etc.Will work closely with other Senior admin to help facilitate timely and accurate planning needs.


Qualifications

Have 4-6 years of administrative support experience with a relevant educational degree.
Have strong communication skills, both verbal and written with attention to detail.
Must be a highly self-motivated professional capable of managing complex organizational support needs e.g.: calendaring, travel needs when managers/team travel globally or other managers/team members travel to India along with the ability to prioritize and deliver to expectations in a fast ever-changing environment.
Ability to work professionally with team members, other senior and executive admins to help facilitate timely and accurate planning needs.
High proficiency or expertise with SharePoint*, Live Meeting and Communicator, calendar management including coordinating complex meetings that require senior management attendance.
Experience with online tools such as expense reports, Travel tools and Microsoft* Office including Outlook, Word, Excel, PowerPoint.
Experience booking complex domestic/international travel and coordinating Visa's and extra travel needs
Ability to handle sensitive and confidential information discreetly.
Ability to understand department goals and priorities, anticipates needs, and initiates action, manages multiple priorities and re-prioritizes where necessary.

Ability to arrange team GPTW activities including team quarterly event

Inside this Business Group

INExperienced HireJR0092761
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